What Are Healthcare Materials Management Services and How Can Circulo Pharma Reduce Your Costs While Increasing Compliance?

Learn about this key resource for healthcare professionals and patients in Canada, providing important information about prescription drugs approved for sale in the country

What are Healthcare Materials Management Services?

Healthcare Materials Management Services (HMMS) involve the procurement, storage, distribution, and disposal of the materials and supplies used in healthcare settings. This includes everything from medical and surgical supplies to pharmaceuticals and equipment.

HMMS can be provided by hospitals, healthcare systems, and third-party logistics providers. The goal of HMMS is to ensure that the right materials and supplies are available when and where they are needed, in a cost-effective and efficient manner.

HMMS can involve a variety of tasks, including:

  • Procurement: HMMS involves purchasing the materials and supplies that are needed for healthcare operations. This may include negotiating contracts with suppliers and managing the delivery and payment of goods.
  • Storage: HMMS involves storing materials and supplies in a safe and organized manner, to ensure that they are readily accessible when needed.
  • Distribution: HMMS involves distributing materials and supplies to the locations where they are needed, including hospitals, clinics, and other healthcare facilities.
  • Disposal: HMMS involves properly disposing of materials and supplies that are no longer needed or that have expired. This may include following specific guidelines for the disposal of hazardous materials.

Overall, HMMS are a critical component of healthcare operations, helping to ensure that the right materials and supplies are available when and where they are needed to provide high-quality care to patients.

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What compliance do healthcare materials management services companies require?

HMMS companies are required to comply with a range of regulations and guidelines to ensure the safety and effectiveness of the materials and supplies they handle. These may include:

  1. Health and safety regulations: HMMS companies must ensure that the materials and supplies they handle are stored, transported, and used in a manner that is safe for healthcare workers and patients. This may include complying with regulations related to the handling of hazardous materials, such as chemicals and infectious waste.
  2. Quality control standards: HMMS companies must ensure that the materials and supplies they handle are of high quality and meet industry standards. This may include verifying the quality and purity of pharmaceuticals and medical devices and following best practices for handling and storing sensitive materials.
  3. Data privacy and security regulations: HMMS companies may handle sensitive information about patients and healthcare operations, and they must ensure that this information is protected in accordance with relevant data privacy and security regulations.
  4. Environmental regulations: HMMS companies may be required to comply with environmental regulations related to the storage, transport, and disposal of materials and supplies.

Overall, compliance with regulations and guidelines is an important responsibility for HMMS companies, as it helps to ensure the safety and effectiveness of the materials and supplies they handle, and protects the privacy and security of sensitive information.

How are materials such as product monographs and drug marketing material managed today?

Healthcare materials management servicesTo manage the PM, pharmaceutical companies typically have a team of professionals who are responsible for maintaining the accuracy and completeness of the document. This may include reviewing and updating the PM to reflect new information about the product, such as new clinical data or revised dosing recommendations.

In addition to maintaining the PM, pharmaceutical companies also need to ensure that they are following Health Canada’s regulations and guidelines for the promotion of prescription drugs. This includes ensuring that the information provided in the PM and other marketing materials is accurate, balanced, and not misleading.

Overall, managing the Health Canada Product Monograph is an important responsibility for pharmaceutical companies, as it helps to ensure that healthcare professionals and patients have access to accurate and up-to-date information about the products they are prescribing or using.

What is the Circulo Pharma Systems approach to managing
product monographs?

Circulo Pharma empowers the sales organization of drug manufacturers by developing and providing tools to enhance the management, distribution, and production of marketing documentation, Product monographs, and drug samples in compliance with all pharmaceutical regulations. The platform provides:

  • 24/7 access to order entry & tracking
  • Validated to the latest standards
  • Multi-level user access
  • Easy-to-use user interface
  • Integrates with existing order and distribution tracking platforms
  • CRM integration
  • Customizable reporting of inventory and rep activity

Working with Circulo Pharma:

Reduce cost2

Reduce Costs Through Print Management

Reducing the cost of print can be a painless way for pharma organizations to alleviate their hard-pressed budgets. Let the Circulo team help you find new ways to streamline printing costs.

The environment2

Sustainable Solutions for Waste Reduction

The best way to reduce the amount of trash your company produces is to reduce your paper and ink usage. Circulo solutions only print what is necessary and deliver materials only when requested and approved.

Assure compliance with regulatory organizations

Assure Compliance with Regulatory Organizations

Protect your organization from potentially serious repercussions. Streamline regulatory processes, improve data quality, and allow your business to respond faster with sample accountability, field auditing and inventory, returns processing, reporting, and analytics.


Focus on Improved Customer Experiences

Make every patient and doctor touchpoint a positive experience by providing them with the medical education and promotional materials they need to encourage trustworthiness, relevance, and simplicity in their reps.

Enhance productivity through on demand solutions

Enhance Productivity Through On-Demand Solutions

Printed content changes regularly and sometimes frequently in the pharmaceutical and life sciences industry. Ordering print materials on an as-needed basis can represent fast-changing files and compliance updates while reducing the inventory and returns needed by your reps. Get fast turnaround times with minimal effort.

Complete visibility into the print and distribution process

Complete Visibility into the Print and Distribution Process

We also offer full visibility into the process with thorough tracking and reporting for all projects, from project planning to final delivery. For those looking for an on-demand solution for print and sample distribution and recall, the Circulo Print Management portal is available.

For more information on how Circulo Pharma can help you reduce your costs, reduce risk and increase your team’s efficiency contact us today.